Email Signature Generator

1. 01Fill in your detailsOnly the fields you complete appear. Everything except your name is optional.
2. 02Choose a layout and colourFour layouts and an accent colour, with an optional divider and initials circle.
3. 03Copy it into your mail settingsPress Copy signature, then paste into the signature field in Gmail or Outlook settings.

• A first signature for a new jobName, title, company and phone in a layout that does not look like a default template.
• Making a team look consistentThe same layout, font and accent colour with different details gives a coherent set without a designer.
• Adding a WhatsApp or LinkedIn linkA local phone number is converted into a proper wa.me link, so recipients can message rather than dial.

• Minimal versus businessMinimal is a couple of lines of text and suits a short signature. Business adds more structure and carries a longer set of details without looking crowded.
• The initials badgeWith no logo to hand, a coloured circle carrying your initials gives the signature a visual anchor. It is generated from your name, so there is no image to host.

• Use Copy signature, not Copy textCopy signature carries the formatting into the mail client. Copy plain text is the fallback for places that strip HTML entirely.
• Keep it shortA signature repeats on every message in a thread. Four or five lines reads as professional; ten reads as a business card someone stapled to every email.

Email clients are not browsers. They strip stylesheets, ignore web fonts, and render the same markup differently in Gmail, Outlook and Apple Mail — and Outlook in particular has historically used a rendering engine with its own rules. A signature built with a custom font falls back unpredictably, so what your recipient sees is not what you designed. The three font options here are web-safe stacks that resolve to something sensible everywhere, which is the trade-off worth making: slightly less distinctive, and it actually arrives looking the way you left it.

A phone number is rendered as a clickable link so it dials on a phone. The WhatsApp field accepts either a full link or a number, and a local number beginning with zero is converted into the international form. One honest limitation: converting a local number requires assuming a country, and in the English version that assumption is +1. If you are outside North America, paste the full international number or a wa.me link rather than a local one — the Hebrew and Indonesian versions assume +972 and +62 respectively, for the same reason.

The signature is built as HTML with its styling written inline on each element, because that is the only form mail clients reliably keep. Pressing Copy signature puts the rendered version on your clipboard, so pasting into a mail client’s signature box gives you the formatted signature rather than a block of markup. The HTML download is there for cases where you need to paste into a field that expects source, and the plain-text copy is the fallback for clients that strip formatting entirely. None of your details leave the browser at any point in this — the HTML is assembled locally.

How do I add this signature to Gmail?

Press Copy signature, open Gmail settings, scroll to the signature section and paste. The formatting comes with it.

Will it look right in Outlook?

The layouts use inline styling and web-safe font stacks, which is what survives across mail clients. Outlook renders HTML differently from a browser, so check it once after pasting.

Can I add a logo?

Not an uploaded image. The initials badge is offered instead, because it needs no hosting — an image in a signature has to live at a public URL, and many clients block remote images by default.

Are my details sent anywhere?

No. The signature is generated in your browser and nothing is transmitted or stored.

Which fields are required?

Only your name. Everything else appears only if you fill it in, so you can keep the signature as short as you like.